EL PASO YOUTH SOCCER ASSOCIATION

BY-LAWS

ARTICLE I – OFFICES

2.1. PRINCIPAL OFFICE. The principal office of EPYSA shall be in the county of El Paso. It shall be located at the address of the EPYSA Office or if no EPYSA Office, then as designated by the EPYSA President.

ARTICLE II – VOTING

2.2. VOTING POWERS

2.2.1. MEMBER ASSOCIATIONS. The number of votes which each member organization will have shall be determined as follows, based on the most current paid registration figures as provided by the EPYSA Registrar to the Executive Committee, at least ten (10) days prior to any EPYSA Meeting.

Under 100 players ----------------- 1 vote

101 - 200 players ------------------ 2 votes

201 - 300 players ------------------ 3 votes

301 - 400 players ------------------ 4 votes

401 - 500 players ------------------ 5 votes

501 - 600 players ------------------ 6 votes

More than 600 players ----------- 7 votes

* (Except for associate members - See Constitution, Article VI)

2.2.2. OFFICERS OF THE ASSOCIATION. Individual officers, except the President, shall have one vote. The President shall be allowed a vote to break a tie vote already cast by the members of the Executive Committee.

2.3. METHOD OF VOTING. Votes shall be cast by a person in attendance at a legally called meeting, one vote per person. No Proxy, block, or “In Absentia” votes allowed. Each organization represented by the above formula is responsible for providing an individual to attend the meetings and cast the vote allocated. Representatives shall cast the member organization’s votes based on the preceding schedule and no one individual may cast more than one vote. No EPYSA officer may cast votes as a representative of a member organization at an Executive Committee meeting.

2.4. QUORUM

2.4.1. EXECUTIVE COMMITTEE MEETINGS. A majority of the voting power of the Executive Committee members which are in good standing shall constitute a quorum at all meetings of the Executive Committee.

2.4.2. OTHER MEETINGS AND GROUPS. A majority of the members of any committee or group shall constitute a quorum at such meetings.

2.4.3. LOSS OF QUORUM. The members present at any duly organized meeting may continue to transact business until adjournment, even though enough members leave which creates less than a quorum.

2.5. MAJORITY VOTE. A majority of votes represented shall decide all questions unless specifically provided otherwise.

2.6. GOOD STANDING. To vote, a member must be in good standing.

2.7. PROXY. There are no proxy votes.

2.8. VOTING AT EPYSA MEETINGS. Depending upon the number of votes that EPYSA can cast at STYSA meetings, the following EPYSA officers listed in the order of priority may cast votes: President, Executive Vice-President, Treasurer, Registrar, Vice-President Coaches, Vice-President Referees, and Secretary. For example, if EPYSA has three votes and if the first four officers listed attended the meeting, the President, Executive Vice-President and Treasurer would each exercise one vote and the Registrar would not vote. If fewer officers attend a STYSA meeting than the number of votes provided to EPYSA, then the President shall vote or delegate any extra votes.

ARTICLE III – OFFICERS

2.9. PRESIDENT. The President shall be the Chief Executive Officer of EPYSA and shall have the following duties and responsibilities.

2.9.1. Shall preside at all meetings of the EPYSA Executive Committee;

2.9.2. May appoint committees;

2.9.3. at any meeting at which he / she presides, shall cast the deciding vote in the event of a tie, may choose to force a tie, or may waive the right to do so;

2.9.4. with the Treasurer, shall assist in preparing and overseeing budgets, approving all expenses for payment, and jointly signing all checks in amount of $500.00 or more for expenditures;

2.9.5. Shall annually appoint an auditing committee to examine the Treasurer’s books to verify his / her financial report before the February Executive Committee meeting.

2.9.6. Shall have overall responsibility for new area development;

2.9.7. in the year in which his / her term does not expire, shall serve as the Chairperson of a Nominating Committee to be appointed for the purpose of nominating EPYSA officers;

2.9.8. Unless another officer is designated by the Executive Committee, shall sign for EPYSA after the contracts have been approved by the EPYSA Executive Committee;

2.9.9. Exercise such other duties and responsibilities which are necessary or appropriate for the proper management of EPYSA.

2.10. EXECUTIVE VICE-PRESIDENT. The Executive Vice-President shall succeed to the duties and responsibilities of the President in his / her absences and additionally shall have the following duties and responsibilities:

2.10.1 Safety of play matters;

2.10.2 Travel and invitational tournament matters;

2.10.3 The dissemination to Members information concerning Tournaments including STYSA Fall Championships, and STYSA Cup play;

2.10.4 ODP Player development;

2.10.5. May appoint other individuals as needed to carry out his / her duties and responsibilities;

2.10.6. Shall serve or appoint someone to serve as the Chairperson of the EPYSA Appeals Committee; and

2.10.7. In the year in which his / her term does not expire, shall serve as the Chairperson of a Nominating Committee for the purpose of nominating EPYSA Officers.

2.10.8. In the event either the President or Treasurer is unavailable or unable to sign checks for expenditures, the Executive Vice-President may do so.

2.11 TREASURER. The Treasurer shall:

2.11.1. Collect all funds due EPYSA;

2.11.2. Responsibly manage all funds of EPYSA;

2.11.3. keep a detailed account in accordance with generally accepted accounting principles of income and expenditures;

2.11.4. Serve as Chairperson of the EPYSA Finance Committee and assist in preparing and overseeing the annual budgets and any other budgets pertaining to EPYSA operations;

2.11.5. submit a financial report at each regular Governing Board and at each Executive Committee meeting and at the request of the President;

2.11.6. with the President, review, approve and pay all bills of EPYSA;

2.11.7. Will cooperate in supplying promptly when requested, the financial books and records to appointed auditors, the President or Executive Committee for examination, audit and / or tax related matters.

2.12. REGISTRAR. The Registrar shall:

2.12.1. in conjunction with the Member office, maintain records of all EPYSA duly registered players and teams;

2.12.2. Interpret registration and rostering rules to insure compliance with and consistency in the application of EPYSA / STYSA registration requirements;

2.12.3. Provide to the other officers and to the Governing Board timely reports on the players registered with EPYSA, and

2.12.4. Establish, publish and distribute in a timely manner to the member associations information concerning registration procedures and dates for EPYSA.

2.13. VICE-PRESIDENT OF COACHES. The Vice-President of Coaches shall be responsible for all of the coaching development matters within the EPYSA and these shall include:

2.13.1. Scheduling and registering candidates for coaching education clinics;

2.13.2. Verification and validation of all Adult Registration, including Risk Management;

2.13.3. May designate others to carry out any of his / her listed duties and responsibilities.

2.14 VICE-PRESIDENT OF REFEREES The Vice President Referees shall:

2.14.1 Represent and report on the activities of the referee community to EPYSA Executive Committee and provide for the expansion of referee involvement in the EPYSA area.

2.15. SECRETARY. The Secretary shall:

2.15.1. Record the minutes of the Executive Committee meetings;

2.15.2. attend to all correspondence;

2.15.3. maintain the records of EPYSA;

2.15.4. keep a complete list of member organizations, members of the Executive Committee, and officers of EPYSA;

2.15.5. at least thirty (30) days prior to a regular Executive Committee meeting provide written notice as to the date, time and place of such meeting to each member organization;

2.15.6. at least thirty (30) days prior to a regular Executive Committee meeting provide written notice of any proposed amendments to the Constitution, By-Laws and Rules and Procedures;

2.15.7. at least ten (10) days prior to a regular Executive Committee Board meeting provide a written agenda to each member association; and

2.15.8. At least ten (10) days before any special Executive Committee meeting, provide notice of the meeting, including the location, time and purpose of the meeting to each member association.

ARTICLE VIII – RULES AND PROCEDURES

2.16. From time to time the Executive Committee may approve Rules and Procedures for the orderly functioning and to affect the purposes of this Association. Any proposals or motions to amend these Rules and Procedures must be made in writing to the Secretary. Proposed amendments to the Rules and Procedures of EPYSA may be offered at any meeting by a majority vote of the eligible Executive Committee members in good standing. However, each Executive Committee member shall be given at least thirty (30) days notice in writing of the proposed amendments and their purpose. Votes must be cast in person at the meeting. Amendments to the Rules and Procedures shall include an effective date.

ARTICLE IX – AMENDMENTS

2.17. Any proposals or motions to amend the By-Laws must be made in writing to the Secretary. Amendments to these By-Laws may be made at any Executive Committee meeting by 2/3 majority vote of the voting power of member associations in good standing. Each Executive Committee member shall be given at least thirty (30) days notice in writing of the amendments and their purpose. Amendments to the By-Laws shall include an effective date.